Setup Guide
Trademarks.............................................................................................................3
Safety Information .................................................................................................4
ENERGY STAR Program .......................................................................................9
Manuals for This Printer......................................................................................10
How to Read This Manual ...................................................................................11
Exterior .................................................................................................................12
Inside.....................................................................................................................14
Control Panel........................................................................................................15
Where to Put the Printer......................................................................................17
Installing the Toner Cartridge.............................................................................22
Loading Paper......................................................................................................26
Turning the Power On .........................................................................................29
Selecting the Display Language.........................................................................30
Test Printing.........................................................................................................32
G1168605A_1.10 EN USA G116-8604A
Copyright © 2004, 2005
1
Read This First
Trademarks
Microsoft, Windows and Windows NT are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
IPS-PRINT Printer Language Emulation Copyright© 1999-2000 Oak Technolo-
gy, Inc., All rights reserved.
Bluetooth® is a registered trademark of Bluetooth-SIG Inc. worldwide.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.
The proper names of the Windows operating systems are as follows:
• Microsoft® Windows® 95 operating system
• Microsoft® Windows® 98 operating system
• Microsoft® Windows® Millennium Edition (Windows Me)
• The product names of Windows® 2000 are as follows:
Microsoft® Windows® 2000 Advanced Server
Microsoft® Windows® 2000 Server
Microsoft® Windows® 2000 Professional
• The product names of Windows® XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
• The product names of Windows ServerTM 2003 are as follows:
Microsoft® Windows ServerTM 2003 Standard Edition
Microsoft® Windows ServerTM 2003 Enterprise Edition
Microsoft® Windows ServerTM 2003 Web Edition
• The product names of Windows NT® 4.0 are as follows:
Microsoft® Windows NT® Server 4.0
Microsoft® Windows NT® Workstation 4.0
G1168605A_1.10
Copyright © 2004, 2005
3
Read This First
Safety Information
When using your printer, the following safety precautions should always be fol-
lowed.
In this manual, the following important symbols are used:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in
death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result in
minor or moderate injury or damage to property.
4
Read This First
• Confirm the wall outlet is near the machine and freely accessible, so
that in the event of emergency, it can be unplugged easily.
• Only connect the machine to the power source described in the man-
ual.
• Avoid multi-wiring.
• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it, pull it hard or bend it more than nec-
essary. These actions could cause an electric shock or fire.
• Do not incinerate spilled toner or used toner. Toner dust is flammable
and might ignite when exposed to an open flame.
• Disposal should take place at an authorized dealer or an appropriate
collection site.
• If you dispose of the used toner cartridges yourself, dispose of them
according to local regulations.
• Do not store toner, used toner, or toner containers in a place with an
open flame. The toner might ignite and cause burns or a fire.
• Plug and unplug the power cord with dry hands, or an electric shock
could occur.
• Do not risk electric shock by handling the power cord or plug with wet
hands.
• Do not remove any covers or screws other than those specified in this
manual. Some parts of the machine are at a high voltage and could
give you an electric shock. Also, if the machine has laser systems, di-
rect (or indirect) reflected eye contact with the laser beam may cause
serious eye damage. When the machine needs to be checked, adjust-
ed, or repaired, contact your service representative.
• Do not take apart or attempt any modifications to this machine. There
is a risk of fire, electric shock, explosion or loss of sight. If the ma-
chine has laser systems, there is a risk of serious eye damage.
• Be sure to turn off the power switch and wait for about 15 minutes be-
fore cleaning the Registration roller. Not waiting for the printer to cool
down can result in a burn.
• Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
5
Read This First
• Do not handle the plug with wet hands. Doing so might cause an electrical
shock.
• Keep the machine in an area that is within optimum environmental condi-
tions. Operating the machine in an environment that is outside the recom-
mended ranges of humidity and temperature can cause an electrical fire
hazard. Keep the area around the socket free of dust. Accumulated dust
can become an electrical fire hazard.
• Place the machine on a strong and level surface. Otherwise, it might fall and
injure someone.
• If you use the machine in a confined space, ensure there is continuous air
circulation.
• Keep toner (used or unused) and the toner containers out of reach of chil-
dren.
• If toner or used toner is inhaled, gargle with plenty of water and move into
a fresh air environment. Consult a doctor if necessary.
• If your skin comes into contact with toner or used toner, wash the affected
area thoroughly with soap and water.
• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large amount of wa-
ter. Consult a doctor if necessary.
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
• Our products are engineered to meet the highest standards of quality and
functionality. When purchasing expendable supplies, we recommend using
only those provided by an authorized dealer.
• Do not pull out the paper tray forcefully. If you do, the tray might fall and
cause an injury.
6
Read This First
• Before installing options, the machine should be turned off and unplugged
for at least an hour. Components inside the machine become very hot, and
can cause a burn if touched.
• Before moving the machine, unplug the power cord from the outlet. If the
cable is unplugged abruptly, it could become damaged. Damaged plugs or
cables can cause an electrical or fire hazard.
• When lifting the machine, use the grips on both sides. The machine could
break or cause an injury if dropped.
• The printer weighs about 20 kg (44.1 lb.).When lifting the machine, use the
inset grips on both sides. Otherwise the printer could break or cause injury
if dropped.
• Do not touch the inside of the controller board compartment. Doing so may
cause a malfunction or a burn.
• The inside of this printer becomes very hot. Do not touch parts labelled “v”
(indicating a hot surface). Touching these parts will result in burns.
• Grip the plug, not the cord, when pulling the plug from the socket. Pulling
the cord causes wear and tear that can result in fire or electric shock.
• Lifting the paper feed unit carelessly or dropping it may cause injury.
• When removing misfed paper, do not touch the fusing section because it
becomes very hot.
• When you move the printer, remember to unplug the power cord from the
wall outlet to avoid a fire or an electric shock.
• When you pull out the plug from the socket, grip the plug, not the cord, to
avoid damaging the cord and causing a fire or an electric shock.
• When moving the printer after use, do not take out any of the Toners, Photo
Conductor Units, nor the Waste Toner Bottle to prevent toner spill inside the
machine.
7
Read This First
Positions of RWARNING and RCAUTION
labels
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.
Do not incinerate toner or toner containers. Toner dust may cause flashback
when exposed to open flames.
The inside of this printer becomes very hot. Do not touch parts with this label (in-
dicating a hot surface). Touching these parts will result in burns.
The inside of this printer becomes very hot. Do not touch parts with this label (in-
dicating a hot surface). Touching these parts will result in burns.
The inside of this printer becomes very hot. Do not touch parts with this label(in-
dicating a hot surface). Touching these parts will result in burns.
8
Read This First
ENERGY STAR Program
As an ENERGY STAR Partner, we have deter-
mined that this machine model meets the EN-
ERGY STAR Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental issues,
such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equip-
ment by means of energy-saving features, such as Low-power mode.
❖ Low-power Mode (Energy Saver mode)
This printer automatically lowers its power consumption 30 minutes after the
last operation has been completed. To exit Low-power (Energy Saver) mode,
press any key on the control panel. For more information about how to con-
figure Energy Saver mode, see “Making Printer Settings with Control Panel”,
Software Guide as a HTML file on the CD-ROM.
❖ Specifications
Energy Saver mode
Power Consumption
Default Time
With Options: 9 W or less
Printer Only: 5.5 W
30 minutes
- Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recy-
cled paper which is environment friendly. Please contact your sales representa-
tive for recommended paper.
9
Read This First
Manuals for This Printer
For particular functions, see the relevant parts of the manual.
❖ Setup Guide (this manual)
Provides information about printer setup and options.
❖ Maintenance Guide
Provides information about paper, replacing supplies, and dealing with paper
jams and error messages.
❖ Software Guide (HTML)
Provides basic information about installing the printer driver and software, us-
ing the printer in a network environment, and configuration and setup.
Also, provides information about configuring and monitoring printer status us-
ing software and a Web browser.
❒ Some functions cannot be used depending on your printer.
10
Read This First
How to Read This Manual
The following set of symbols is used in this manual.
This symbol indicates a potentially hazardous situation that might result in death
or serious injury when you misuse the machine without following the instructions
under this symbol. Be sure to read the instructions, all of which are described in
the Safety Information section.
This symbol indicates a potentially hazardous situation that might result in minor
or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this sym-
bol. Be sure to read the instructions, all of which are described in the Safety In-
formation section.
* The statements above are notes for your safety.
If this instruction is not followed, paper might be misfed, originals might be dam-
aged, or data might be lost. Be sure to read this.
This symbol indicates information or preparations required prior to operating.
This symbol indicates precautions for operation, or actions to take after abnormal
operation.
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
This symbol indicates a reference.
[ ]
Keys that appear on the machine's display.
Keys and buttons that appear on the computer's display.
{ }
Keys built into the machine's control panel.
Keys on the computer's keyboard.
11
Guide to the Printer
Exterior
1. Paper Size Dial
Adjust this dial to match the size and feed direction of the paper loaded in the paper tray.
2. Bypass Tray Extension
Pull out this extension to load paper into the Bypass Tray when its length is longer than
A4 L or 81/2” × 11”L.
3. Bypass Tray
Use to print onto thick paper, OHP transparencies, adhesive labels, custom size paper,
envelopes as well as plain paper. When printing on custom paper size, printer driver set-
tings are required.
Up to 100 sheets of plain paper (80 g/m2, 20 lb.) can be loaded.
See “Paper and Other Media Supported by this Printer” and “Loading Paper in the By-
pass Tray”, Maintenance Guide.
4. Output Tray Extension
Pull out this extension when printing on long paper.
5. Control Panel
Contains keys for the printer operation and a panel display that shows the printer status.
6. Output Tray (Standard Tray)
Printed output is stacked here with the print side facing down.
7. Paper Exit Cover
Open this cover to remove misfed paper.
8. Ventilator
This hole helps to keep components inside the printer from overheating.
G1168605A_1.10
Copyright © 2004, 2005 12
Guide to the Printer
❒ Do not block or obstruct the ventilator. A malfunction may occur due to over-
heating.
9. Front Cover Release Button
Use this button to open the front cover.
10. Power Switch
Use this switch to turn the printer power on and off.
11. Paper Tray (Tray 1)
Loads up to 500 sheets of plain paper (80 g/m2, 20 lb.) into this tray for printing.
See “Paper and Other Media Supported by this Printer”, Maintenance Guide.
❒ Paper Tray is displayed “Tray 1” on the panel display.
12. Friction Pad
This is required to feed in paper one sheet at a time. Clean the friction pad when more
than one sheet of paper is fed into the printer. Also, replace the friction pad when the
message, “Replace Maintenance Kit”, appears.
13. Paper Tray Cover
Attach it when pulling out the tray extension of the paper tray.
14. Power Cord
Connect this cord into a wall outlet.
15. Rear Cover
Remove to install the optional duplex unit or to replace the fusing unit.
16. Ventilators
These holes help to keep components inside the printer from overheating.
❒ Do not block or obstruct the ventilators. A malfunction may occur due to over-
heating.
17. Controller Board
Slide it out to install some options. Attach the interface cable, the network interface cable
or the 1394 interface cable to the board.
13
Guide to the Printer
Inside
1. Toner Cartridge
Includes toner and a photo conductor unit.
When “Replace Toner Cartridge” appears on the panel display, replace this unit.
2. Front Cover
Open this cover when accessing the inside of the printer.
3. Guide Board
Open this board to remove misfed paper.
4. Registration Roller
Feeds the paper. If it becomes dirty, clean it.
See “Cleaning the Registration Roller”, Maintenance Guide.
5. Transfer Roller Cover
Open this cover when replacing a transfer roller.
6. Transfer Roller
When “Replace Maintenance Kit” appears on the panel display, replace this roller.
7. Fusing Unit Lock Levers
Lift these levers when replacing the fusing unit.
8. Fusing Unit
Fuses the image onto paper.
When “Replace Maintenance Kit” appears on the panel display, replace this unit.
14
Guide to the Printer
Control Panel
1. Display
Shows the current status of the printer and error messages.
See “Error & Status Messages on the Control Panel”, Maintenance Guide.
2. Power indicator
Is on while the printer power is on.
Is off when the power is turned off or while the printer is in Energy Saver mode.
3. Alert indicator
Blinks or lights up whenever any printer error occurs. A message describing the cause
of the error also appears on the display.
See “Error & Status Messages on the Control Panel”, Maintenance Guide.
4. Data In indicator
Blinks while the printer is receiving data from a computer.
Is on if there is data to be printed.
5. {Online} key
Press this key to switch the printer between online and offline.
6. {Job Reset} key
When the printer is online, press this key to cancel any ongoing print job.
See “Canceling a Print job”, Software Guide.
7. {Form Feed} key
If the printer is offline, press this key to print all the data left in the printer's input buffer.
❒ This does not work if the printer is online.
8. {Menu} key
Press this key to make and check the current printer settings.
15
Guide to the Printer
See “Making Printer Settings Using the Control Panel”, Software Guide.
9. {Escape} key
Press this key to return to the previous condition on the display.
10. {# Enter} key
Press this key to execute menu items selected on the display.
Press this key to clear some errors.
See “Troubleshooting”, Maintenance Guide.
11. {U} {T} keys
Use these keys to increase or decrease values on the display when making settings.
Keep the key pressed to quicken scrolling, and increase or decrease values on the dis-
play in units of 10.
16
Setting Up
Where to Put the Printer
The printer's location should be carefully chosen because environmental condi-
tions greatly affect its performance.
• Confirm the wall outlet is near the machine and freely accessible, so
that in the event of emergency, it can be unplugged easily.
• Only connect the machine to the power source described in the man-
ual.
• Avoid multi-wiring.
• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it, pull it hard or bend it more than nec-
essary. These actions could cause an electric shock or fire.
• Do not handle the plug with wet hands. Doing so might cause an electrical
shock.
• Keep the machine in an area that is within optimum environmental condi-
tions. Operating the machine in an environment that is outside the recom-
mended ranges of humidity and temperature can cause an electrical fire
hazard. Keep the area around the socket free of dust. Accumulated dust
can become an electrical fire hazard.
• Place the machine on a strong and level surface. Otherwise, it might fall and
injure someone.
• If you use the machine in a confined space, ensure there is continuous air
circulation.
❖ Space Required for Installation
Leave enough space around the printer. This space is necessary to operate
the printer. The recommended (or minimum) space requirements are as fol-
lows:
A: 10 cm (4 inches) or more
G1168605A_1.10
Copyright © 2004, 2005 17
Setting Up
B: 10 cm (4 inches) or more
C: 100 cm (39.4 inches) or more
D: 10 cm (4 inches) or more
❖ Optimum Environmental Conditions
Permissible and recommended temperature and humidity ranges are as fol-
lows:
• White area: Permissible Range
• Gray area: Recommended Range
❒ The machine must be level within 5 mm, 0.2” from both front to rear and left
to right.
❒ To avoid possible build-up of ozone, locate this machine in a large well ven-
tilated room that has an air turnover of more than 30 m3/hr/person.
❒ When you use this machine for a long time in a confined space without
good ventilation, you may detect an odd smell. To keep the workplace
comfortable, we recommend you keep it well ventilated.
❖ Environments to Avoid
❒ Areas exposed to direct sunlight or strong light
❒ Dusty areas
18
Setting Up
❒ Areas with corrosive gases
❒ Areas that are excessively cold, hot, or humid
❒ Locations near air conditioners or humidifiers
❒ Locations near other electronic equipment
❒ Locations subject to frequent strong vibration
❖ Power Source
Connect the power cable to a power source of the following specification:
• 120 V, 60 Hz, 8.4 A or more
19
Setting Up
Unpacking the Printer and Checking the
Contents of the Box
A Check the contents of the box according to the following list. If one or
some items are missing, please contact your sales or service represen-
tative.
❒ The interface cable is not included in the box. Make sure that the interface
cable you use, is appropriate for your computer.
❖ Manuals and CD-ROMs
Setup Guide (This manual)
Maintenance Guide
CD-ROM “Printer Drivers and Utilities”
CD-ROM “Display-Version Manuals (HTML)”
CD-ROM “Print-Version Manuals (PDF)”
❖ Parts
Paper Tray Cover
Additional Documentation
B Remove the plastic bag. Lift the printer and move it to the place where
you want to install it.
When lifting the machine, use the inset grips on both sides. Otherwise the ma-
chine could break or cause injury if dropped.
C Remove the orange adhesive tape.
20
Setting Up
❒ Lower the machine slowly and carefully to prevent trapping your hands.
21
Setting Up
Installing the Toner Cartridge
The following procedure describes how to install the toner cartridge.
• Do not incinerate spilled toner or used toner. Toner dust is flammable
and might ignite when exposed to an open flame.
• Disposal should take place at an authorized dealer or an appropriate
collection site.
• If you dispose of the used toner cartridges yourself, dispose of them
according to local regulations.
• Do not store toner, used toner, or toner containers in a place with an
open flame. The toner might ignite and cause burns or a fire.
• Keep toner (used or unused) and the toner containers out of reach of chil-
dren.
• If toner or used toner is inhaled, gargle with plenty of water and move into
a fresh air environment. Consult a doctor if necessary.
• If your skin comes into contact with toner or used toner, wash the affected
area thoroughly with soap and water.
• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large amount of wa-
ter. Consult a doctor if necessary.
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
• Our products are engineered to meet the highest standards of quality and
functionality. When purchasing expendable supplies, we recommend using
only those provided by an authorized dealer.
❒ Do not expose the toner cartridge to a light for a long time. If you do, the toner
will be damaged and the printing quality might be reduced.
22
Setting Up
❒ The toner cartridges that comes with the printer will allow you to print up to
about 3,000 pages. These numbers were obtained from printing A4 K5%
charts, but the actual number of pages will vary depending on the paper type,
size, contents, and settings.
❒ Toner cartridges (consumable) are not covered by warranty. However, if there
is problem, contact the store where they ware purchased.
A Open the front cover by pushing the front cover release button.
B Remove the fixing material inserted between toner cartridge and the
printer.
C Lift the front side of the toner cartridge, and then pull it out of the printer.
23
Setting Up
❒ Do not hold the toner cartridge upside down or stand it vertically.
❒ Do not put the toner cartridge on an unstable or tilted surface.
D Place the toner cartridge on a flat surface. Pull out the tape inside the
unit horizontally while holding the cartridge with one hand as shown in
the illustration.
❒ Be sure to remove the tape completely before installing the toner cartridge.
Otherwise, the printer might be damaged.
❒ If you pull out the strips when the toner cartridge is slant or standing on its
side, the cartridge might cause trouble with the printer.
❒ Be sure to pull the tape horizontally. Pulling it upward or downward may
cause the toner to scatter.
❒ After pulling the tape out of the cartridge, toner scatters easily. Do not
shake the cartridge.
E Hold the grips of the toner cartridge, and then insert it into the printer
until it stops.
24
Setting Up
F Insert the toner cartridge in its appropriate position by gently pushing
down.
G Close the front cover by pressing the indentations on the left and right
sides.
❒ Do not close the front cover with force. If you cannot close the cover easily,
pull out the toner cartridge from the printer and insert it again. After that,
close the front cover again.
❒ Dispose of removed fixing material and tape in the same manner as ordi-
nary plastic waste.
25
Setting Up
Loading Paper
The following describes how to load paper into the standard paper tray (Tray 1).
• Do not pull out the paper tray forcefully. If you do, the tray might fall and
cause an injury.
❒ To avoid paper jams, make sure paper is not stacked above the limit mark in-
side the tray. Misfeeds might occur.
❒ Do not mix different types of paper in a single paper tray.
A Lift the paper tray slightly, and then pull it out until it stops.
❒ Do not touch the three white pins on the left front of the printer.
B Lift the front side of the tray, and then pull it out of the printer.
26
Setting Up
C Load the new paper into paper tray with print side up.
❒ Confirm that the top of the stack is not higher than the limit mark inside the
tray.
❒ Confirm that the paper fits under the rear guides.
❒ When loading paper other than A4L(long-edged feed) or 81/2 × 11L(long-
edged feed), adjust the paper size dial to match the size and feed direction
of the paper in the paper tray.
❒ When loading paper other than A4K(short-edged feed) or 81/2
×
11K(short-edged feed), you should extend the tray.
27
Setting Up
D Carefully slide the paper tray into the printer until it stops.
❒ Confirm that the setting of the paper size dial matches the sizes and feed
direction of the paper in the tray. Otherwise, the printer might be damaged
or a printing problem might occur.
❒ Do not slide the paper tray in and out with force. If you do, the front and
side paper guides will move out of the place.
For details about usable types of paper, see “Loading Paper”, Maintenance
Guide.
28
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